(NB. This is a summary of the full minutes agreed by the committee on 23rd July 2013)

 Attendance: Chris & Heidi Cate, Norman & Liz Wright, Kerry Burchinshaw and 21 members of the public

Apologies were received from: Kevin Francis, Emma Green, Mary Wisbey, Jane Wisbey, Liz Glenn, Nicky Marshall, Marshall Self, Jacky Pett and Karen Shoesmith.

No matters arose from the minutes, which were deemed to be an accurate account and signed accordingly.

Item 2: Chairman’s report – Chris Cate gave a brief overview of the past 12 months.

·         Business Plan was completed in preparation for funding applications but the document is by nature fluid, requiring regular updating as and when circumstances change.

·         The Committee obtained a grant for £10K from the NRCC

·         Broadland District Council, Lovell and the Trustees (with the aid of James Oxbury) have worked to bring the core build within the project budget.

·         This necessitated a review of what would be included in the initial phase of building with the changing rooms and stage having to be considered second phase components. Should funding be secured whilst the building work is being undertaken then these elements will be reintroduced into the core build.

·         The village lobbied the BDC council members and Chris delivered 180 letters of support.

·         The planning committee approved the project on November 7^th 2012. The Committee thought the project was an excellent scheme.

·         The Development Agreement was completed in April and Chris explained the complexities of the document because of so many agencies working within the project.

·         Timescales – The 8 affordable houses will be completed first then the village hall and the remaining houses will be built from week 25-83.  Chris explained about the build process as to safeguard and ensure the village hall is delivered.

·         Next steps are to kit out the village hall inside and we are about to start raising money for this.

Norman Wright addressed those present and gave a brief explanation as to why the Trustees had sought to make a resolution to the Trust Deed.  The resolution read as follows:

Much discussion ensued about the wording of a revised resolution to give the PC a further 30 days to respond. The following resolution was agreed upon;

The amended resolution was taken to the vote and 20 members of the public voted in favour of the resolution.  This represented a unanimous vote.

Item 4: Treasurer’s Report – Norman Wright gave an overview of the accounting records for the past 12 months and provided written details.  In summary;

Total receipts                         £          706.27

Payments                                 £          310.72

Net income                              £          395.55

Capital A/c & Reserves       £         50000.00

Surplus at 31/03/13            £         2891.43

Deficit in Period                     £          395.55

Total Liabilities                      £          53286.98

(Full report can be viewed on request)

Rowan Banks offered to manage the website to save on future website management costs.  Thanks were offered to Rowan.

All 5 of the current members of the Committee stood for re-election.  The Officers were elected as follows:

Chair                                    Chris Cate                    prop. by Bridget Wright             sec. Sally Acloque

Secretary/Vice Chair    Heidi Cate                   prop. by Dot Cushing                   sec. by Tania Spelacy

Treasurer                           Norman Wright         prop. by Peter Dilloway             sec. by Mark Burchinshaw

Trustee                               Liz Wright                     prop. by Kerry Burchinshaw   sec. Tania Spelacy

Trustee                              Kerry Burchinshaw    prop. by Peta Banks                     sec. by Ray Gribble

Co-opted Member       Vacant

Co-opted Member       Vacant

Chris explained that the playground sub-committee consisted of Kerry and himself from the Trustees working alongside Anna Owen Raymond and Rachel Hurst with added support from Nicky Marshall, George Marshall, Zac Burchinshaw and Summer Burchinshaw.

It was reported that the playground would be a second phase component of the main project for which independent funding would be sought from the SITA Trust and BIFFA.

Chris explained the timing of the funding application was critical and that both organisations required a CTP (Contributing Third Party) of 10/11%.

The sub-committee has received 3D illustrations from both Wicksteed and Playdale (both of which were displayed at the AGM).  The overwhelming majority of people consulted have chosen the Wicksteed design as their preferred option.

None