This is a summary of the regular meeting of the Trustees. The full minutes are confidential. This summary is posted for your interest and information only.

Present: Chris & Heidi Cate, Norman Wright, Jacky Pett, Kevin Francis; Apologies: Kerry Burchinshaw

1. Project Group Update
• There have been 2 project group meetings; briefing meeting with Architects & Developers and viewing of the Costessey Centre (summaries discussed). Further meeting to view drawings prior to consultation on 17th August; to be followed up with Trustees on 23rd August 8pm.
• The commuted sum and accountability issues were discussed. BDC are landowners and will transfer the land to the 3 parties: Village Hall Trustees (should be Parish Council) for village hall and open recreational space, Lovells for OM housing and Victory for affordable housing.
• Mark Burghall of Victory housing has requested we use James Oxbury as CDM project manager. Trustees had no objection to this provided his fees were comparable with those quotes already received via Ian Malton. The role of Oxbury to sit on project sub-committee to give advice and management.
2. Facilities List
• Jacky provided a draft list of requirements and responsibilities for the hall to determine what details are included in Lovell’s estimate of costs and which we will be required to fund from grants etc. Further items to be added and then send to architects for their comments.
• There is potential to make specific grant applications for some aspects such as Sports Court, play area/playground (Biffa/Broadland Community Partnership/Geoffrey Watling Trust/Norfolk Community Foundation/Trust House Foundation).
• Other aspects of the project like car park/paths would come under capital build costs.
• Chris has asked Tania Fiddy of NRCC to get in touch with a view to meeting now that we are in better position to apply for grants. Tania is grants coordinator at NRCC.
3. Consultation
• Advert in Wensum Diary submitted. Poster for display on Pub notice board and the post office boarding subject to permission. Trustees keen to do leaflet drop.
• Plan to invite local businesses to the public consultation (listed). Letter inviting them to event primarily to introduce them to the project. Collect business cards at event.
• Jacky will cover Thursday consultation 3-8, and will collate a schedule.
4. Other:
• Suitable roles for volunteers; a number of people have offered their time. Various options discussed and Chris will take forward.
• Chris would like to head up a playground sub-committee and has volunteers in mind. Will ask Parish Council for £20 to join National Playing Fields Association as membership offers guidance and a small grant of £1500.
• David Sayer has offered Blackwater Farm for Village Hall fund-raising events. Jacky suggested a people gymkhana or pet show. Further thought to be given.
• Next meetings: Chris to attend meeting at Lovell’s on 17th August
• Chris to attend meeting at BDC 9.30 to agree Heads of Terms with stakeholders
• Trustees to meet on 23rd August 8pm to review meetings/plans for consultation